REGISTRATION PROCEDURE SEASON 2023-24
The League require you to complete Player Registration Cards (ID
cards). You will
need to write the FAN number allocated to each player by WGS on the back of the
card, but you do NOT need to
wait until you have submitted players to the WGS Competition Portal before
sending us the following.
The League requires TWO
fully completed registration cards for each player. Both cards are
the same, so require the same detail to be completed back and front and both
should be sent in to the relevant Registration Secretary for their age group.
One card will be retained and one will be laminated and returned to you in due
course. This season the cards are yellow in colour.
The League requires 2 copies of
identical photos, which must be current and up to date. Photos need to be
similar to Passport requirements with the face or head not obscured in any way,
for example not wearing hats, hoods, sunglasses or scarves. The
two photos should be glued to the Registration Cards. To reduce
duplication, you do not need to also upload a photo to WGS, unless you wish to.
Signature by Club Official
Each registration card also
requires the signature of a Club Official on the back, to confirm its accuracy.
player’s FAN Number should be written on the back of the card which will act as
confirmation that the player is recorded on WGS. Without a FAN Number on the
card, it will be returned to you unregistered.
For players who have not previously
been playing in this league, we also require you to send us a copy of
the proof of age which you obtain as part of your own registration
process, for example a birth certificate or passport.
Submission to the League:
Please SUBMIT THESE items to the
appropriate Registration Secretary.
1) Two fully completed, signed
registration cards with photos attached.
2) Last season’s ID cards, if they
are existing players
3) Evidence of age for any player
not previously known to have played in this league, or for a player not
registered in this league during the previous season
4) Sturdy stamped addressed
envelope for the return of your laminated ID cards.
To be eligible to play in
the season in September,
the correctly completed registration documents must be received by the
Registration Secretary by the Friday, nine days earlier.
To be eligible to play on any
subsequent Sunday, the
correctly completed registration documents must be received by the Registration
Secretary on the previous Monday (Or, if posted on the Monday and received on
the Tuesday by Royal Mail, that will normally suffice).
Evidence of age is only required for players not previously registered with the
League or that have had a break from the League of more than one season
Envelopes need to be sturdy with
the correct postage when sending your Registrations to the Registration
Secretaries. The same applies to the stamped addressed envelope you need to
provide for the laminated cards to be sent back to you.
Inadequate postage will cause delays in
registration and could result in envelopes being held at a Sorting Office until
an additional fee is paid. In some cases damage to unsuitable flimsy
envelopes could result in Registration Cards being lost in the post.
NOT be sent by Recorded, Registered or 'Signed For' post. That's because
Registration Secretaries work and will often not be at home to sign
for envelopes. This will result in your cards being held at a Sorting Office
leading to delays in getting your cards back to you, whilst a
delivery has to be re-arranged.
Player Registration System on the Whole Game System (WGS)
For help with all aspects of Registrations on WGS, there is The FA Grassroots Technology Knowledge Base and items on the County FA websites.
Each club must add the details of every one of their players directly to your CLUB PORTAL. When the FA have completed their migration to this season, then players which you added last season should still be in your Club Portal.
When you have satisfied the FA requirements and each 'box' on a player's record has turned 'green',then:
SUBMIT that player to the League's COMPETITION PORTAL.